Starting a Business in Kentucky: A Step-by-Step Guide
By Gorman Hardin CPA and Consulting

Starting a business is an exciting journey, but it can also feel overwhelming without the right guidance. At Gorman Hardin CPA and Consulting, we’ve helped countless entrepreneurs navigate the process of launching their businesses. Whether you’re forming an LLC like Matt’s Lawn and Landscape or starting another venture, this guide will walk you through the essential steps to get your business off the ground in Kentucky.

Step 1: Choose the Right Business Structure

The first step in starting your business is selecting the structure that fits your needs. Common options include:

• Sole Proprietorship: Simple and cost-effective, but no liability protection.
• Partnership: Ideal for businesses with multiple owners, but liability is shared.
• Limited Liability Company (LLC): Offers liability protection and tax flexibility.
• Corporation: Best for larger businesses or those planning to raise capital.

For many small businesses, an LLC provides the best balance of protection and simplicity.

Step 2: Register Your Business Name

Once you’ve chosen your structure, you’ll need to register your business name with the Kentucky Secretary of State. This can be done through the Kentucky Business One-Stop Portal, which streamlines the process and ensures your name is legally protected.

Step 3: Obtain Licenses and Permits

Every business is unique, and depending on your industry, you may need specific licenses or permits. For example, landscaping businesses may need local permits for equipment use or environmental compliance. Visit the Kentucky Business One-Stop Portal to determine the requirements for your business.

Step 4: Get Your Tax IDs

Most businesses need to apply for a Federal Employer Identification Number (EIN) from the IRS. Additionally, Kentucky businesses must complete a Tax Registration Application through the Kentucky Department of Revenue. These IDs are essential for filing taxes, hiring employees, and opening business accounts.

Step 5: Register for Sales Tax

If your business sells products, you’ll need to register for a sales tax account with the Kentucky Department of Revenue. This ensures you’re compliant with state tax regulations.

Step 6: Secure Insurance

Insurance is a critical safeguard for your business. Depending on your operations, you may need:

• General liability insurance
• Workers’ compensation insurance
• Business property insurance

Having the right coverage protects you and your clients while giving you peace of mind.

Step 7: Develop a Business Plan

A strong business plan outlines your goals, financial projections, marketing strategies, and operational processes. It’s not only a roadmap for success but also a valuable tool when seeking financing.

Step 8: Secure Financing

If you need funding, consider applying for a business loan through a bank or credit union. Lenders often require a solid business plan, so having one prepared will give you an advantage.

Step 9: Choose a Business Location

Select a location that’s convenient for both your customers and employees. For service-based businesses like Matt’s Lawn and Landscape, ensure there’s adequate space for equipment and supplies.

Step 10: Hire Employees (If Needed)

If you’re hiring employees, you’ll need to comply with federal and state labor laws. The Kentucky Labor Cabinet provides resources to help you navigate employment regulations.

Step 11: Set Up Bookkeeping

Keeping accurate financial records is vital for any business. Setting up a bookkeeping system early helps you track income, expenses, and overall financial health. Gorman Hardin CPA and Consulting can help you establish a streamlined system tailored to your needs.

Step 12: Create a Website

A professional website is a must-have in today’s digital age. It serves as the online face of your business, showcasing your services, sharing customer reviews, and providing a way for clients to contact you.

Step 13: Build a Marketing Plan

A well-rounded marketing strategy will help you attract customers and grow your brand. Incorporate online methods like social media and SEO, as well as offline strategies like community sponsorships or print advertising.

Step 14: Open a Business Bank Account

Finally, open a dedicated bank account to keep your personal and business finances separate. This simplifies bookkeeping and ensures compliance with tax regulations.

Partner with Gorman Hardin CPA and Consulting

Starting a business is a big step, and we’re here to help you every step of the way. From setting up your bookkeeping system to ensuring compliance with tax laws, Gorman Hardin CPA and Consulting is your trusted partner for success.

If you’re ready to start your business in Kentucky, contact us today—we’d love to help you bring your vision to life!